Are you planning an event in North Wales or Mid Wales and want to save some money on audio and lighting equipment? Hiring equipment can be a great solution as it can save you both time and money. Rather than investing in expensive equipment that you may only use once or twice, consider hiring from audio and lighting equipment rental companies. To make the most out of the experience, here are some tips on how to save money by hiring audio and lighting equipment for your event in North Wales or Mid Wales.
1. Plan ahead
To save the most money, it’s important to plan ahead. Start by researching different rental companies in North Wales and their prices. Compare the prices and book early to avoid last-minute rush fees or a shortage of equipment. Additionally, early booking allows you to plan and budget better, and it also gives you ample time to find the best deals and discounts.
2. Rent only what you need
Before placing an order, make sure you know exactly what equipment you need for your event. It could be tempting to rent extra equipment “just in case,” but that increases the price and unnecessary spending. Plan every aspect of your event, including the number of guests in attendance and the size of your venue. This way, you’ll be able to determine the exact equipment needed to effectively entertain your guests.
3. Do your own setup and takedown
One way to save money on your rental equipment is to do the setup and takedown yourself. Most audio and lighting equipment rental companies will have instructions, tutorials, and guides on how to properly install their equipment to ensure everything runs smoothly. By doing the setup and takedown yourself, you save on labor costs and reduce the amount of time that you actually need the equipment, which helps to cut down the rental costs.
4. Look out for package deals.
It’s important that you look out for any special deals or discounts offered by the rental company. Some rental companies offer weekend or holiday discounts, while others offer discounts for first-time renters. Additionally, businesses and nonprofits might qualify for special discounts. Make sure to ask the rental company if they offer any discounts, and spend time searching for deals online.
5. Consider the location of the equipment rental company
Finally, it’s important to consider the location of the equipment rental company. Rental companies located near your event venue are likely to have more affordable transportation fees, so choose a company located close by. Also, a local rental company will likely be more familiar with the area and can provide better guidance and recommendations based on local knowledge.